Job Description

Job Description

Job Description

JOB SUMMARY: This position is responsible for executing payroll processes, ensuring that all employees are paid accurately and on time, ensuring compliance with company policies and legal requirements. This role requires a deep understanding of payroll systems, certified payroll, tax regulations, and labor laws, along with attention to detail and strong analytical skills. This role involves calculating wages, verifying timecards, and handling deductions, taxes, and other withholdings accurately and promptly. The Payroll Specialist will also address employee inquiries regarding payroll, resolve discrepancies, and contribute to payroll reporting.

RESPONSIBILITIES AND DUTIES:

• Execute end-to-end payroll process on a regular schedule, ensuring accuracy and timely payment of salaries, wages, bonuses, adjustments and deductions.
• Ensure compliance with federal, state, and local payroll regulations and tax requirements.
• Enter and maintain multiple certified payroll reporting, weekly.
• Manage payroll records, including employee hours, earnings, tax withholdings, deductions, and benefits contributions.
• Address payroll discrepancies and resolve employee payroll inquiries.
• Review and verify time records for accuracy, and ensure proper payment based on hours worked, overtime and paid time off.
• Review, prepare and execute year end reporting, such as W2’s.
• Enter and maintain payroll data with payroll software or systems, including new hires, terminations, salary adjustments, tax withholdings, and benefit deductions.
• Serve as the primary point of contact for employee payroll issues to respond and resolve employee inquiries related to payroll, deductions, timekeeping issues, and other payroll-related matters.
• Ensure all payroll processes comply with federal, state, local, and union regulations. Keep up to date with changes in tax laws, labor laws, and company policies.
• Prepare and submit payroll reports to management and other departments as needed, including payroll summaries, tax reports, union reporting, and other financial documentation.
• Assist in audits, both internal and external, by providing accurate payroll data and supporting documents.
• Maintain organized payroll records, ensuring data confidentiality and compliance with record retention requirements.
• Support HR with company benefits review.
• Other duties as assigned by management.

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